Procurement, tendering and contracts

Overview

Liverpool Plains Shire Council is committed to a consistent approach and control in all procurement activities. We aim to ensure we obtain best value-for-money in the expenditure of public funds and conduct our procurement with probity in a cost-effective, accountable, ethical and professional manner.

As with all local councils, we are required to conduct our procurement in accordance with the relevant provisions of the Local Government Act 1993 and Local Government (General) Regulation 2021, including the Tendering Guidelines for Local Government issued by the Office of Local Government.

Procurement methods

We use a variety of procurement methods to source goods and services, including in-house services, store, established contract, quotation and tendering.

Method When we use this method
In-house services  Where we provide the same or similar services. 
Store  Where our Store stocks the same or similar items.
Existing/established contract  Where an existing/established contract is made available through prescribed entities; Local Government Procurement, Procurement Australia, NSW Buy, available through the Namoi Joint Organisation, and Council-established period contracts.
Quotation  Where the value of work, goods or services is under the threshold of $250,000 including GST.
Tendering  Where the value of work, good or services is at the threshold of $250,000 and over including GST. The Regulation specifies the requirements for the three different tendering methods:
  • Open tendering;
  • Selective tendering by which invitations to tender are made after public advertisement for expressions of interest; or
  • Selective tendering by which recognised contractors listed by Council are invited to tender

Requests for Quotation

We seek requests for quotation (RfQ) for the purchase of goods and services and with a value of under $250,000 (including GST).  We must seek a number of quotations prior to procuring goods and services, depending on the estimated value of the goods or serviced being purchased.

Estimated value of Goods or Services (inclusive of GST) Minimum requirements
Up to $1,000  Minimum of one (1) verbal quotations. 
$1,001 to $5,000  Minimum of two (2) written quotations. 
$5,001 to $50,000  Minimum of three (3) written quotations based on Quotation process, or direct purchase using a prescribed agency contract. 
$50,001 to $150,000  Minimum of three (3) written quotations based on Quotation process, or three (3) written quotations using a prescribed agency contract.
$150,001 to $250,000 Minimum of three (3) written quotations using prescribed agency contracts or Tender (depending on the complexity of the contract).

Public advertising

All Requests for Quotation (RfQ) are advertised through our VendorPanel portal.  This will utilise contracts from prescribed agencies, enterprise panel contracts established by Council and the Namoi Joint Organisation, and public marketplace, including local suppliers.

Requests for Tender (RfT) are invited by public notice in accordance with the provisions prescribed under the Regulation.  Current tenders will be published on our website, TenderLink and any relevant newspapers.

VendorPanel

In order to work more effectively with local and general suppliers, we source all quotations through the VendorPanel Marketplace.

VendorPanel is a platform used by many government agencies and businesses to manage procurement and contracts.  Suppliers can register with VendorPanel for free, and we encourage all local businesses in the Liverpool Plains local government area, as well as those in neighbouring areas, to register with VendorPanel.

Register for VendorPanel

It's easy to register for VendorPanel:

  1. Visit the Liverpool Plains Shire Council Supplier Information Page and select the Register Now button
  2. Search and select the best category for your business
  3. Click on the link you receive to complete your profile

Once registered, your business profile will be visible to buyers searching in your category and region of service.  If you need assistance registering, contact VendorPanel on (03) 9095 6181 or via email at supplier@vendorpanel.com.au.

Requests for Tender

We seek Requests for Tender (RfT) for goods and services with a value of $250,000 and over (inclusive GST) or where services may be long term and recurring in nature.

 

Current Tenders (In compliance with the changes in public advertising – LG (General) Regs. 21 Clause 167,168,169 (1) (a))

RFT 043-2022 Health & Building Surveyor Services

Invitation: Liverpool Plains Shire Council is seeking services for 3 days a fortnight to undertake its obligations for Health and Building Surveying works for the benefit of the community.

The works will include, but not limited to:

  • Building surveying/certification works
    • Assessment and issue of Complying Development Certificates and construction certificates in accordance with the Environmental Planning & Assessment Act 1979
    • Undertaking certification inspections where Council is acting as the certifier
    • Assessment of plumbing and drainage approvals under Section 68 of the Local Government Act 1993
    • Undertake Annual Fire Safety Measures inspections as required
    • Provide expert advice on National Construction Code building compliance (including fire safety) for development applications
  • Food shop inspections
    • Undertaking of annual inspections in compliance with the Food Act 2003
    • Issuing improvement notices
    • Undertake NSW Food Authority Reporting
  • Health inspections
    • Undertaking of inspections of premises in accordance with the Public Health Act 2010
    • Provide expert advice regarding health requirements for development applications
  • Amusement device inspections as required
  • Pool certification
    • Inspections and certification of swimming pools in accordance with the Swimming Pools Act 1992
  • Assist in undertaking compliance action for Council as required

Tenderers must comply with all the requirements of the specification and must satisfy Council's requested time-frames.

Any person/company willing to fulfil the requirements of the proposed contract is invited to submit a tender to Regional Procurement via the Tenderlink Electronic Tender Box before the deadline at 10.00am on Thursday 12 May 2022. 

Tenderers must ensure they follow the Instructions and Lodgement Method in the Invitation to Tender document. Responsibility for lodgement of completed tender documents by the deadline lies solely with the Tenderer.

Tenderers are advised that Council is not bound to accept the lowest Tender or any Tender submitted.

Applicable tender documents can be downloaded via Tenderlink https://portal.tenderlink.com/lpsc/alltenders/

Tender Reference/Title: RFT 043-2022 Health & Building Surveyor Services

Closing Time/Date: 10.00am on Thursday 12 May 2022 

T044-2022 - Pre-qualified Suppliers – Trades and Associated Services Panel

Invitation: Liverpool Plains Shire Council seek Tenders from suitably qualified and experienced Contractors to partake in the establishment of a pre-qualified panel of suppliers that can respond to Council’s requirements in a timely manner; and where the Council can either:

  • directly engage a supplier from the panel on an as required basis utilising the rates provided within the Schedule of Pricing or on other rates as agreed; or
  • request quote(s) from one or more suppliers on the panel on an as required basis for fixed term services utilising the rates provided within the Schedule of Pricing or on other rates or lump sum price as agreed.

This contract will run for One (1) year + Two (2) years in Twelve (12) month extensions at Councils absolute discretion.

Tender documents must be obtained following registration on VendorPanel. Liverpool Plains Shire Council Supplier Information Page

Tender Reference/Title: T044-2022 - Pre-qualified Suppliers – Trades and Associated Services Panel

Closing Time/Date: 5.00pm, Wednesday 8 June 2022

Request for information: Council’s Contact Officer is Mr. Craig Orvad - Manager, Assets and Property

All enquiries relating to the proposed contract during the publication period must be submitted in the ONLINE FORUM for this RFT at VendorPanel

Pre-tender meeting: There will be no pre-tender meeting for this tender.

 

 

         

 

 

Recently closed tenders

T020-2021 - SPRING RIDGE TOWN WATER SUPPLY - STAGE 3 UPGRADE

Tender Details: 

Liverpool Plains Shire Council is about to implement a significant upgrade of its water supply infrastructure in Spring Ridge. This upgrade, called the Spring Ridge Town Water Supply Stage 3 Upgrade will improve the quality of the Spring Ridge water supply.
The new infrastructure to be constructed in Spring Ridge includes a bore pump station, a pressure boost pump station and 3.8km of pipeline. The works will be procured via a design and construct contract, following a successful tender being awarded.


Closing Time/Date: 2 pm, 15 February 2022

Number of submissions received: Two (2) electronic submissions were received

Late tenders: Nil

List of Tenderers:

TCM CIVIL PTY LTD

27 Currans Road

Cooranbong, NSW 2265

UTILSTRA PTY LTD

PO Box 4691

Kingston ACT 2604


(in compliance with LG (General)Regs. 2021 clause 175 (3)(b))


WASTE AND RECYCLING SERVICES RFT 034-2022

Tender Details: summary of RFT 

Closing Time/Date: 2pm, 10 March 2022

Number of submissions received: Two (2)

Late tenders: NIL

List of Tenderers: lists of tenderers in alphabetical order with address (in compliance with LG (General)Regs. 2021 clause 175 (3)(b))

CLEANAWAY WASTE MANAGEMENT LIMITED

PO BOX 33166 DOMAIN LPO

MELBOURNE VIC 3004


JR RICHARDS AND SONS

PO BOX 500

TUNCURRY NSW 2428


SITE MANAGEMENT SERVICES FOR THE OPERATIONS OF THE QUIRINDI, WILLOW TREE AND WERRIS CREEK WASTE FACILITIES TOGETHER WITH THE PROCESSING OF HOUSEHOLD RECYCLABLES RFT 035-2022

Tender Details: summary of RFT 

Closing Time/Date: 2pm, 04 March 2022

Number of submissions received: One(1)

Late tenders: NIL

List of Tenderers: lists of tenderers in alphabetical order with address (in compliance with LG (General)Regs. 2021 clause 175 (3)(b)) 

MERINDA RECYCLERS QUIRINDI

PO BOX 359

QUIRINDI 2343


RFT 040-2022 Telemetry and SCADA Support (Panel Source) Tender

Invitation: Liverpool Plains Shire Council is seeking to establish a panel of contractors for the provision of Telemetry and SCADA systems integration services. The proposed arrangement will streamline Council's ability to procure services and hence enable Council to deliver its capital and operational programs efficiently. It is estimated that between $50,000 and $200,000 p.a. will be available through this Contract.

Services will be required on an 'as required' basis for a period of 25 months from 1 June 2022 to 30 June 2024 with provision for a 1 year option as stated in Clause 2.3 of the General Conditions of Contract.

Tenderers must comply with all the requirements of the specification and must satisfy Council's requested time-frames.

Any person/company willing to fulfil the requirements of the proposed contract is invited to submit a tender to Regional Procurement via the Tenderlink Electronic Tender Box before the deadline at 10.00am on Tuesday 19 April 2022.

Alternatively, hard copy submissions may be submitted to the Tender Box located at 59 Bonville Avenue Thornton NSW 2322 before the deadline nominated above.

Tenderers must ensure they follow the Instructions and Lodgement Method in the Invitation to Tender document. Responsibility for lodgement of completed tender documents by the deadline lies solely with the Tenderer.

Tenderers are advised that Council is not bound to accept the lowest Tender or any Tender submitted.

Applicable tender documents can be downloaded via Tenderlink https://portal.tenderlink.com/regionalprocurement/login?ReturnUrl=%2Fregionalprocurement%2FHome for a non-refundable fee of $50.00 including GST.

Tender Reference/Title: RFT 040-2022 Telemetry and SCADA Support (Panel Source) Tender                                                  

Closing Time/Date: 10.00am on Tuesday 19 April 2022

Request for information: Technical enquiries MUST be directed to the Forum applicable to this tender notice. Enquiries of a general nature ONLY may be directed to Peter Salafia at peters@regpro.com.au

Pre-tender meeting: NIL


    

 


Awarded tenders

Awarded tenders

Name/details of successful tenderer: For Panel contracts, lists all suppliers accepted by Council

Council Resolution: referenced Council resolution

Contract Period/Extensions: Lists all agreed extensions as per contract

Contract Amount: Inclusive of GST

Contract Variation:  if any

 

Contracts Register

Council is required to keep a register that records information about each contract to which Council is a party that has (or is likely to have) a value of $150,000 (including GST) or more. Information is entered in the register within 45 working days after the contract becomes effective. Employment contracts don’t need to be included in the register. 

2021-2022 Contracts Register(PDF, 453KB)